Notice is hereby given that the Annual General Meeting for the N Gauge Society Limited is to be held on Tuesday 18th July 2023, commencing at 1930 BST.
As has been the case for the last two AGM’s, this meeting is to be held in “Virtual” form via the Zoom video conferencing application.
Set out below are the procedures which will need to be followed by members in order to
- Obtain “admission” to the meeting
- Propose motions for discussion at the meeting.
The final format of the meeting is expected to be as last year’s meeting – there will be initial presentations by the Chairman and Treasurer, followed by an opportunity to ask questions of them. This would be then be followed by debate on any motions submitted and then finally a general question and answer session. An agenda for the AGM will be published in due course, forwarded to all those who have requested to “attend” the meeting and also posted on the NGS website.
Procedure to “attend” the meeting
Any members wishing to participate in the AGM should do so by sending an e-mail request to firstname.lastname@example.org
This message should contain, as a subject heading, the words “AGM Attendance Request” and should be sent no later than Friday 7th July 2023.
The message itself requires only your name (in full) and NGS Membership number.
The General Secretary will reply to this message by Saturday 8th July 2023 with a message consisting of a link to the Web page for the meeting, as well as a “passcode” which will be required to be entered in order for each member to access the meeting. There will also be a brief guide on how to “Raise Hand” during the meeting in order to address the meeting.
Please note that any applications received after 7th July cannot be processed – this is because the Society’s “Zoom” licence needs to be upgraded for that month only to cater for the increased number of participants.
At commencement of the meeting, all participants except the Chairman and Treasurer will be “muted” and only unmuted once the meeting goes to “general discussion”.
Questions regarding this procedure should (naturally) be submitted to me and I will do my level best to answer them !
Procedure to submit motions for discussion at the AGM
Any members wishing to submit motions for discussion at the AGM should do so by sending an email to email@example.com
Tis message should contain, as a subject heading, the words “AGM Motion Submit” and should be sent no later than Friday 30th June 2023,
The message itself requires :-
- Full name
- Membership number
- A brief heading for the motion – for inclusion on the meeting agenda
- Details of the motion for discussion
The General Secretary will reply to this message by Saturday 1st July 2022 with a message to acknowledge receipt of the submission.
NOTE – Please do NOT put attendance requests and motion submissions on the same message.
To summarise, the applicable dates are as follows :-
- Friday 30th June 2023 Deadline for submission of AGM Motions
- Saturday 1st July 2023 Acknowledgement of receipt for Motions sent out
- Friday 7th July 2023 Deadline for Attendance Requests
- Saturday 8th July 2023 AGM Meeting Link, Passcode and agenda sent out by the General Secretary to all those members who have requested to attend.
- Tuesday 18th July 2023 AGM commences at 1930 BST , at which time all those participating will be “admitted” to the Zoom meeting.
Look forward to seeing you all in July – in virtual form at least.
Best regards – stay safe and happy modelling